Webinar recording: Category Benchmarks – Where is your greatest potential in Procurement?

In many procurement organizations, the identification of cost-saving opportunities is often incomplete due to a lack of data transparency and fragmented supplier structures. Manually analyzing large volumes of data to identify benchmarks or opportunities for consolidation is time-consuming and can hardly be implemented comprehensively in day-to-day operations.

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In this webinar, Fabian Liebscher, an expert in procurement excellence at Tacto, explains how companies can systematically leverage their procurement data. Using practical examples, he demonstrates how data-driven analysis can strengthen the basis for negotiation and optimize the supplier structure.

initial situation

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Industrial companies often face the challenge that their supplier portfolios, which have evolved over time, have become overly complex in key areas. At the same time, data silos within corporate groups make it difficult to leverage synergies, leaving the potential for volume bundling untapped. A lack of market transparency also means that prices from existing suppliers often no longer reflect current competitive levels.

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Geographic Benchmarking to Strengthen Negotiating Position

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By comparing local supplier locations with global industry clusters, realistic target prices can be established for negotiations.

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• Case Study: Sun Garden identified prices that were not competitive in the Category . By establishing target prices based on global benchmarks, the company was able to strengthen its position in negotiations.
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• Function: Systematic analysis of Categories comparing them with globally recognized clusters, such as for textiles in Vietnam.
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• Result: Purchasing organizations gain a solid basis for negotiations with existing suppliers and achieve savings of 10% to 15%.

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Supplier consolidation in growth areas

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In highly fragmented Categories , the number of suppliers Categories reduced by identifying product substitutions.

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• Case Study: At Technotrans, strong growth in the electronics sector led to a fragmented supplier portfolio. An AI agent identified opportunities for consolidation by replacing similar items.
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• Function: Algorithms check the portfolio for redundancies and identify opportunities to consolidate product groups with high-performing suppliers.
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• Result: Reducing the portfolio by 10% cuts administrative costs and consolidates purchasing volume.

Fabian Liebscher presents three key strategies for unlocking procurement potential: geographic benchmarking to validate current prices, systematic supplier consolidation to reduce complexity, and group-wide volume bundling for C-parts. This is based on an automated analysis of existing ERP data that does not require significant IT resources.