Online Webinars
Webinar recording: AI transformation towards €1.2m savings in Procurement - How AI is transforming Koepfer's Procurement
Koepfer is pursuing a clear goal: to further develop Procurement with AI in such a way that transparency, efficiency and cost impact increase measurably. In the webinar "AI transformation in Procurement - How Koepfer wants to achieve €1.2 million in savings", Marcel Schweizer (Head of Procurement, Koepfer) and Simon Vötter (Customer Development, Tacto) show how the procurement organization has approached this task in a structured way - with four equally important levers that together contribute to one goal: €1.2 million in savings.
Initial situation - data diversity instead of just data usage
Koepfer, a manufacturer of high-precision drive components, faced a challenge that many organizations are familiar with: Price, supplier and volume data existed in different systems, were maintained manually and were rarely evaluated systematically. This limited the transparency of market movements, payment terms and price developments. The goal was clear: a central, data-driven purchasing management system that automatically evaluates information, makes opportunities visible and speeds up decision-making.
Four levers - one common goal
Koepfer sees four equally important levers that together should create the basis for €1.2 million in savings. Each lever addresses a central component of purchasing - from data transparency to strategic negotiations.
- Proactive price information
AI agents automatically detect anomalies in price trends and point out optimization potential. This makes opportunities visible before they are lost in day-to-day operations.
- Benchmarking with RfQs
Standardized tenders create comparability between suppliers. Structured benchmarking promotes competition, uncovers price discrepancies and creates argumentation security.
- Optimization of payment terms
AI-supported analyses show where better payment terms and discount conditions can be achieved. This improves working capital in a targeted manner - not by chance, but systematically.
- AI-supported negotiation preparation
Negotiation dossiers bundle relevant price, quantity and market information in real time. Talks are based on reliable data, not estimates - and become more precise and effective.
Together, these four building blocks form the basis of a purchasing system in which AI creates transparency, networks data and makes informed decisions.
From information management to structured control
With this approach, Procurement at Koepfer is developing into an organization that not only collects data, but also uses it consistently. AI is becoming a tool for creating structures, setting priorities and making potential visible.
- Centralized database: All purchasing information is bundled and analyzed in real time.
- Automated insights: AI agents independently recognize price trends, patterns and deviations.
- Structured decision-making processes: Insights flow directly into negotiations, tenders and planning.
Tacto forms the technological core of this new way of working - as a platform that integrates data, benchmarks and analyses.
Conclusion - Rethink Procurement , achieve long-term goals
Koepfer shows how purchasing organizations can develop measurably with a clear target image and four data-based levers. Instead of isolated analyses, a consistent structure is created: from price monitoring to negotiation preparation - with AI as the connecting element
In the webinar, Marcel Schweizer (Koepfer) and Simon Vötter (Tacto) report on how Koepfer has strategically realigned Procurement in order to increase efficiency, transparency and impact in equal measure.
