Many purchasing departments today face the same challenge: too much manual work, too little time for analysis. In SMEs in particular, scattered data, certificates and reports tie up valuable capacities - and prevent strategic issues from receiving the attention they deserve.

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In the webinar "How Meiller simplifies routines with AI - and accelerates analyses", Manfred Strohmair (Purchasing Manager, Meiller Aufzugtüren) and Simon Vötter (Customer Development, Tacto) show how Meiller Aufzugtüren is developing step by step towards the Procurement of the future - more efficient, more data-driven and analytically stronger.

Initial situation - lots of data, little transparency

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Procurement at Meiller Aufzugtüren was leanly organized, but heavily dependent on individual knowledge. Information on suppliers, certificates and key figures was spread across various systems, Excel lists and email inboxes. This made evaluations at the touch of a button impossible and led to a high level of manual effort - especially for document management and analyses.

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The aim was to create transparency, simplify processes and automate routine activities in order to gain capacity for value-adding topics.

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Automated document management

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A key step was the introduction of intelligent document management. Instead of maintaining certificates and proofs manually, they are now automatically recognized, classified and stored in the system. Validity and expiration dates are monitored, changes are documented and reminders are sent automatically. This completely eliminates the need for tracking in e-mail threads or Excel lists - the filing is audit-proof and up-to-date.

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This automation has turned a recurring time waster into a largely self-running process. Purchasing teams are actively notified before a document expires and can concentrate on evaluating and analyzing its content.

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Analysis at the touch of a button

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Meiller Aufzugtüren has also taken the next step in the evaluation of purchasing data: KPI reports, price trends and supplier evaluations are now generated dynamically and can be called up at any time. Comparisons between suppliers, Categories or locations can be carried out in real time - without Excel formulas or manual data records. The new system ensures a uniform understanding of key figures throughout Procurement. Trends, deviations and potential are immediately visible - and form the basis for targeted measures and fact-based discussions.

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AI as an enabler for purchasing

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Meiller Aufzugtüren's vision goes beyond pure automation: AI serves as a tool that expands analytical capabilities and makes knowledge more usable in Procurement . It helps to structure data, recognize correlations and make analyses more efficient - regardless of whether it is about supplier performance, price developments or certificate status. This makes Procurement a data-oriented interface between different areas of the company. Information flows faster, transparency increases and teams can concentrate on content-related and strategic issues instead of data collection and maintenance.

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Conclusion - from routines to insights

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The example of Meiller Aufzugtüren shows how the targeted use of AI streamlines processes, centralizes knowledge and strengthens analytical capabilities in Procurement . Routine tasks are automated, evaluations are accelerated and data becomes a real tool for transparency and collaboration.

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In the webinar, Manfred Strohmair (Meiller Aufzugtüren) and Simon Vötter (Tacto) report on how this transformation was implemented - and what role AI already plays in day-to-day purchasing work.

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