Excel lists, scattered drives and personal mailboxes - this is still the daily routine in many medium-sized purchasing departments today. This not only costs time, but also ties up specialist knowledge in individuals and makes strategic decisions more difficult.

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In this webinar, Clara Hammer (Customer Development, Tacto) and Melinda Wolf (Purchasing Management Strategic Procurement, Baumüller Nuremberg) show how Baumüller Nuremberg creates transparency, secures knowledge and noticeably relieves its team - far beyond the functions of a classic SRM system.

From individual cases to a systematic approach: risk management as part of the purchasing strategy

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Baumüller manages numerous purchasing processes on a daily basis: Updating certificates, evaluating suppliers, monitoring price developments. However, information was scattered across Excel files, ERP master data and email inboxes.

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With the introduction of the Tacto software, Baumüller established a systematic approach that goes far beyond classic SRM functions and noticeably relieves the purchasing team.

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How Baumüller creates real savings potential through structure

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Baumüller's transformation is based on three strategic levers:

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1. Create a central database
   All supplier information is bundled centrally and made accessible to the entire team - no more Excel lists, no more lost information when personnel changes.
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2. Enabling strategic work
   Standardized evaluation processes allow suppliers to be systematically compared and data-based decisions to be made. The system automatically identifies bundling potential and alternative suppliers.
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3. Transparency for quick decisions
   A 360° supplier profile with structured notes, contacts and a KPI dashboard enables the team to be ready to negotiate immediately, even in the event of substitutions.

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From implementation to measurable relief

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Baumüller's step-by-step approach shows how SRM software can make everyday life easier:

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• Higher evaluation frequency: regular, system-supported supplier evaluations reduce delivery risks and create comparability
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• Accelerated processes: What used to be laboriously maintained in Excel is now automated and provides more time for strategic tasks
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• Securing knowledge: structured documentation prevents loss of information in the event of vacation, parental leave or staff changes

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Practice shows: Systematic supplier bundling, improved negotiating positions and targeted product group management result in measurable cost savings.

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SRM as a strategic lever - more than just compliance

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For Baumüller, it was crucial to find a tool that does more than just fulfill compliance requirements. Tacto not only supports LkSG requirements, but also creates the basis for:

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• Strategic supplier consolidation with volume bundling
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• Faster identification of replacement suppliers for greater security of supply
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• Data-based product group strategies depending on the market situation and price trends
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• Efficient and transparent communication between all stakeholders in the company

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Conclusion - From reactive to proactive Procurement

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Baumüller impressively demonstrates that the transition from Excel-based processes to an integrated SRM solution is more than just technical modernization. It is the step from reactive crisis management to strategic purchasing management. Structured evaluations, centralized data management and automated processes not only create transparency, but also real savings potential - a decisive advantage for buyers in medium-sized industrial companies.

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In the webinar, Clara Hammer from Tacto and Melinda Wolf from Baumüller Nuremberg demonstrate how Baumüller Nuremberg uses Tacto to eliminate data islands, reduce operational efforts and realize real cost savings. A central platform creates transparency, automates tasks and supports data-driven supplier decisions - a practical guide for purchasing managers who want to develop their organization from Excel chaos to a strategic control center.