In the webinar "Top articles in seconds, management reports in minutes - how WEINMANN saves time with A-parts and costs with B-parts", Jan Herburg (Head of Strategic Procurement & Category Management, WEINMANN) and Simon Vötter (Tacto) gave exclusive insights into how Procurement Intelligence turns scattered data into a clear basis for decision-making - and thus enables savings, transparency and confident discussions.

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Release tied capacities - create new scope in Procurement

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Increased cost pressure, fragmented data and a high level of manual effort in reporting pose particular challenges for the Procurement departments of medical technology manufacturers. WEINMANN Emergency - a specialist in respiratory and emergency equipment - was faced with precisely this task: reports cost several hours, A parts tied up all capacity and there was hardly any time left for B/C parts.

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Initial situation - analyses in Procurement without a central database

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Previously, the situation was typical of many mid-sized companies:

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• Fragmented data sources: Exports from the ERP had to be merged manually via S-references in Excel.
• Time-consuming reports: 8 hours of work per evaluation, often so time-consuming that important reports were not created at all.
• A-parts in focus, B-/C-parts neglected: Critical Categories tied up resources, quick wins were left behind.
• Lack of visualization: Results were graphically weak, appeared unconvincing internally and externally.
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The result: a lack of transparency and missed opportunities in a Procurement that was actually under enormous cost pressure.

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How procurement intelligence can be used in Procurement

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With the introduction of Procurement Intelligence, three central building blocks can be established in Procurement :

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• Dashboards: Immediate transparency about suppliers, volumes and article movements.
• Structured basis for argumentation: price and volume trends, benchmarks and index comparisons at a glance.
• Purchasing radar: Alerts that automatically highlight anomalies in order quantities, prices or suppliers.
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The result is a set of tools that accelerates analyses, professionalizes reports and provides data-based support for discussions.

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Use Case 1 - A-parts under control, B-/C-parts finally in view

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Impact: By saving time on A-parts, WEINMANN was able to systematically analyze B- and C-parts for the first time. Instead of checking 30 items a year, 450 items can now be analyzed in the same amount of time. Alerts show, for example: "Article X is ordered too often in small quantities - bundle orders".

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The result: savings and efficiency gains in areas that were previously neglected.

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Use Case 2 - Management reporting & major supplier meetings

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Impact: Reports such as "Top 10 suppliers by cost development" or "Flop suppliers with rising prices" are now available in minutes - visually high-quality and accessible for management and executives.

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Result: Around 200 hours of time saved per year in preparing for annual meetings. At the same time, more transparency for fact-based decisions and better preparation for strategic negotiations.

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Use Case 3 - Spontaneous supplier meetings

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Impact: While spontaneous phone calls or team calls used to be almost impossible to conduct based on facts, all article, quantity and price information can now be called up immediately.

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Result: Conversations become more confident and well-founded - WEINMANN can respond directly to questions and appears more professional in dialog.

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Use Case 4 - Team management & follow-up

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Impact: Agreements, conditions and tasks can be documented directly. Responsibilities are clearly assigned and progress remains transparent at all times.

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The result: around 100 working days less for the team each year because tasks are tracked in a structured way and processes are managed more efficiently.

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Conclusion

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The webinar made it clear that saving time is more than just a gain in efficiency. It creates the scope to leverage previously neglected potential, convince management with professional reports and conduct fact-based supplier discussions. WEINMANN shows how Procurement Intelligence turns Excel work into strategic management - and how capacity, clarity and cost benefits can be achieved even in highly regulated Procurement technology procurement.

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In the webinar, Jan Herburg from WEINMANN Emergency and Simon Vötter from Tacto will show how WEINMANN uses Procurement Intelligence to make item, quantity and supplier data available in clear dashboards, how management reports can be created in minutes and how alerts can reveal new potential. This creates the freedom to analyze B and C parts in a targeted manner, conduct fact-based supplier discussions and relieve the team through clear responsibilities. The result: more transparency, faster decisions and Procurement that gains capacity for real added value.

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