Purchasing departments are under massive pressure to be more effective in negotiations. However, preparation often remains reactive, data is scattered, arguments are difficult to substantiate and results are rarely documented. As a result, valuable potential savings are not realized, risks remain, and the purchasing department tends to react to external impulses rather than setting the direction itself. This is precisely where the new Tacto negotiation dossier comes in.

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In the webinar "From gut feeling to negotiating power - securing purchasing advantages with intelligent negotiation dossiers", Constantin Blome (Product Management, Tacto) and Melinda Behncke (Business Development, Tacto) show how companies can professionalize their negotiation processes, reduce risks and measurably increase savings.

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Initial situation - negotiations without a data basis are risky

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Many purchasing teams face the same challenges:

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• Fragmented data sources: Price and quantity data are stored in ERP reports, benchmarks in separate files, commodity indices on the web - consistent preparation is laborious.
• Reactive negotiations: Arguments are based on experience rather than reliable figures, price increases are often accepted.
• Lack of tracking: After the meeting, there is no structured documentation of results and lessons learned - potential remains untapped.
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This results in missed opportunities, unnecessary cost increases and growing dependence on individual suppliers. If you want to survive in this environment, you have to react faster, be better prepared and make results measurable.

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The approach - The Tacto negotiation dossier

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Tacto's new intelligent negotiation dossier bundles all relevant information in a single, data-based document - and guides purchasing teams from preparation to execution and follow-up. The result is less time spent on preparation, clearer arguments during discussions and clean tracking of savings and lessons learned.

The modules at a glance

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• Negotiation overview: progress, history and KPIs of all negotiations at a glance - ideal for managing several suppliers in parallel.
• Volume and price developments: Trends are automatically visible, timing windows for contract conclusions are recognized - allowing volumes to be bundled and better conditions to be achieved.
• Supplier evaluation: Performance, conditions and delivery reliability become comparable and negotiable - ideal for risk management and strategic awards.
• Cost Breakdown: Price components and commodity indices become transparent - target prices can be reliably derived and used as an argument.
• Benchmarks & industry analyses: External reference values create additional certainty in the argumentation and make internal targets plausible.
• Follow-up Results are documented, responsibilities are clearly assigned and progress is tracked - so knowledge is retained within the team.
  
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Conclusion

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Those who prepare their negotiations with clear data, benchmarks and structured tactics not only achieve better prices, but also build up a resilient knowledge base for Procurement in the long term. The webinar shows how companies can use Tacto to take the step from reactive price taker to active shaper - and gain real room for maneuver from daily margin pressure.

The combination of transparency, speed and measurability is particularly valuable, enabling teams to conduct more negotiations in less time - and to clearly demonstrate the results to management and executives.

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In the webinar, Constantin Blome (Product Management, Tacto) and Melinda Behncke (Business Development, Tacto) show how companies can use intelligent negotiation dossiers to professionalize their preparation, evaluate suppliers transparently and secure savings in a measurable way.Volume and price developments, cost breakdowns and external benchmarks provide the basis for preparing negotiations in a structured way, developing well-founded arguments and systematically documenting results.