Sending Excel lists, manually comparing offers and endless e-mail exchanges with suppliers - this is how RFQ processes still look all too often in medium-sized industrial companies. This not only costs time, but also money: buyers waste an average of 5 hours per week on manual RFQ administration. Time that is wasted on strategic negotiations and potential savings.

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In this webinar, Lucas Trümpler (Customer Development, Tacto) and Lilly Kämmerling (Product Development, Tacto) show how this situation can be fundamentally changed with Tacto Intelligence - and why this not only accelerates operational processes, but also ensures measurable savings.

The reality in SMEs - where time and money are lost

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Fragmented processes cost negotiating power:

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• Isolated solutions: Price queries run via various channels - e-mail, Excel, telephone - without a central history
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• Lack of comparability: suppliers respond in different formats
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• Time pressure instead of strategy: until all offers are available, there is often not enough time for well-founded benchmark analyses
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• Non-transparent decisions: Management and specialist departments only see the end result, not the decision-making process

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Tacto Intelligence - Purchasing-native AI for smart RFQ processes

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Unlike generic AI tools, Tacto Intelligence was developed specifically for purchasing processes. The system understands Categories, suppliers and procurement logic from the ground up - and makes every step of the RFQ process smarter:

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1. intelligent supplier selection
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• AI-supported suggestions: Suitable suppliers based on Category, batch size and historical performance
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• Live integration: price trends, delivery reliability and quality indicators are automatically included in the selection
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• Risk assessment: ESG ratings and compliance status are taken into account in the recommendation
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2. structured request creation
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• Standardized templates: All suppliers receive identical specifications and framework conditions
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• Automated tracking: dispatch and response are managed centrally - no more email chaos
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• Intelligent reminders: The system automatically follows up with defaulting suppliers according to
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3. transparent offer evaluation
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• Automatic price comparison: discounts, payment terms and ancillary costs are compared in a structured manner
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• Intelligent evaluation: identifies best-practice providers, fast suppliers and hidden potential
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• Benchmark analyses: price distributions within the Category are displayed transparently
  
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Conclusion - From a mandatory process to a strategic cost sink

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Those who continue to manage RFQs via Excel and email are giving away speed and negotiating power. The combination of structured workflows and purchasing-native AI makes the decisive difference: transparency across all offers, comparability at the touch of a button and a strong negotiating position thanks to data-driven benchmarks.

The result is not only faster decisions and transparent processes, but also measurable savings in the double-digit percentage range - and finally time again for the really important strategic tasks in Procurement.

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Lucas Trümpler and Lilly Kämmerling show how Tacto Intelligence transforms time-consuming RFQ processes from Excel chaos to intelligent, automated workflows. The procurement-native AI automates supplier selection, structures bid comparisons and uncovers hidden savings potential - while procurement teams finally gain time for strategic negotiations. A must-have for any Procurement that wants to use price requests strategically instead of just managing them.