Webinar recording: Intelligent price requests - realizing cost savings in Procurement with AI-supported RFQ processes

Manual price inquiries, unstructured quote comparisons, missed savings potential - the reality in many purchasing departments is characterized by Excel spreadsheets, emails and enormous amounts of time. Yet the request for quotation (RFQ) process has huge potential to reduce costs, promote competition and create transparency.

‍

In the webinar, Philip Brinkmann (Product Development) and Torben Hinrichs (Customer Development) from Tacto showed how purchasing departments can standardize and strategically align their processes with intelligent, AI-supported price inquiries and thus achieve sustainable savings.

‍

‍

Initial situation: Time-consuming, non-transparent, not very strategic

‍

Many companies miss out on savings of up to six figures because price inquiries

‍

• are asked too rarely,

‍

• reach too few suppliers,

‍

• manually and hardly ever evaluated.

‍

‍

Solution: Digital RfQs with Tacto - automated, comparable, strategic

‍

With Tacto, the RfQ process is completely digitalized:

‍

• Automated tenders with any number of suppliers

‍

• Standardized quotation requests incl. quantity scaling & cost break-downs

‍

• ‍Structuredevaluation in a central system

‍

• AI-supported information on potential savings, supplier alternatives or bundling options

‍

‍

Best practices for intelligent RfQ processes

‍

Optimized procure requires intelligent, digital support. The key to success lies in using RfQs proactively rather than reactively.

‍

• ‍Benchmarking & market transparency:
  ‍Compare pricesspecifically, evaluate new suppliers

‍

• Reduce costs:
  ‍Band C parts regularly put out to tender and create competition

‍

• ‍Minimize risks:
  ‍Break upsinglesourcing in a targeted manner and establish alternatives

‍

• ‍Standardizedoffer evaluations:
  ‍Nomore manual copy & paste

‍

‍

Measurable success: save time, reduce costs, strengthen negotiating power

‍

With the RfQ module currently being actively developed by Tacto, the first customers have already achieved measurable cost savings. The Tacto software promotes time savings and supports the realization of potential savings.

‍

‍

"With Tacto, we have not only succeeded in identifying potential savings in Procurement , but also in realizing them in a targeted manner - with a clearly noticeable effect on the addressable purchasing volume." - Pascal Linde, Head of Procurement and Scheduling at Doyma

‍

‍

"Manual activities have tied our hands in Procurement for a long time. With Tacto, we can now make real savings potential visible and address it directly." - Matthias Schlotter, Purchasing Manager at SW

‍

‍

Outlook: Procurement 5.0 - AI as a strategic purchasing assistant

‍

The future of price inquiries is autonomous. Tacto is working on functions that enable automated benchmarking for B and C parts, suggest new suppliers, use AI to prepare negotiations and recommend the right offer for the purchasing strategy.

‍

‍

Conclusion: Digitizing RfQs not only saves time - but also money

‍

Intelligent price inquiries are not a nice-to-have, but a central lever for optimizing purchasing. With Tacto, purchasing departments can:

‍

• Create transparency,

‍

• Standardize processes,

‍

• Make strategic decisions

‍

• and realize sustainable savings.

‍

‍

In the live webinar, Philip Brinkmann and Torben Hinrichs from Tacto will show how purchasing departments can standardize and strategically align their processes with digitalized, AI-supported requests for quotations (RFQs) and achieve significant savings. They will explain how automated quote comparisons, structured benchmarking and data-based decisions can reduce manual effort, speed up processes and strengthen negotiating power. A must-read for anyone who not only wants to make RFQs more efficient, but also more intelligent.