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Sample delivery: definition and important aspects for buyers
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Sample delivery to the point:
A sample delivery is the free or chargeable provision of product samples by a supplier for quality and suitability testing prior to a possible main order. For purchasing, this enables a well-founded assessment of product quality, processing properties and supplier performance before major investments are made.
Example: An automotive supplier has three potential suppliers deliver 50 plastic parts each as samples and carries out quality tests over 4 weeks before deciding on a supplier with an annual volume of 250,000 parts.
Contents
What are sample deliveries?
Sample deliveries are samples or test deliveries of products that a supplier makes available to a potential customer. In the procurement process, they are used to evaluate the quality, functionality and suitability of the product before a larger order is placed. By testing the samples, it can be ensured that the product meets the requirements and potential risks are minimized.
Core elements of sample deliveries
Importance of sample deliveries in purchasing
In purchasing, sample deliveries are a key tool for quality assurance and supplier selection. They enable purchasers to evaluate potential suppliers and ensure that the products offered meet the specific requirements. This supports strategic decisions and helps to optimize the supply chain.
Sample delivery: from physical samples to digital prototypes
Based on the theoretical foundation of sample delivery, practical implementation is becoming increasingly important in modern procurement. Companies need to ensure that products meet their quality checks before placing large orders. The transformation from traditional physical samples to digital solutions makes it possible to make this process more efficient and cost-effective. There is a clear need to rethink traditional methods and integrate innovative approaches.
Old: Physical sample delivery
Traditional approach:
In traditional sample delivery, the supplier management sends physical samples of the product to the buyer. This process involves sending the samples via mail or courier services, which takes time and resources. Companies test the samples received for quality, functionality and conformance to specifications. Typical tools and methods include manual testing procedures, physical documentation and direct communication with the supplier. The main challenges are long waiting times, high shipping costs and limited flexibility for change requests.
New: Digital prototyping
Digital prototyping:
The modern approach uses digital technologies to create and test samples virtually. By using 3D modeling, simulations and augmented reality, companies can test products without the need for physical samples. Key innovations include CAD software, virtual reality applications and cloud-based collaboration platforms. This leads to faster development cycles, reduced costs and increased flexibility for customization. Practical benefits include immediate feedback opportunities, better communication with suppliers and more sustainable procurement practices.
Practical example: Automotive industry
A leading car manufacturer implemented digital prototyping to speed up the development of new components. By using 3D models, development times were reduced by 40%. Changes to the design were coordinated with the supplier in real time, resulting in cost savings of 25%. In addition, product quality improved thanks to the early identification of design errors, which Complaints management reduced by 15 %.
Conclusion on supplier evaluation
Sample deliveries are an indispensable tool in the modern procurement process. They enable a well-founded quality check, minimize procurement risks and support strategic supplier selection. Standardized test procedures and digital innovations continuously improve the efficiency of sample evaluation. The systematic use of sample deliveries makes a significant contribution to optimizing the entire supply chain and ensures the long-term success of the company.
