The BAFA reporting questionnaire in implementation

The Supply Chain Due Diligence Act (LkSG) has been in force since January 1, 2023 and requires all companies covered by the Act to submit regular reports on compliance with their human rights and environmental due diligence obligations. These reports must be submitted to the Federal Office of Economics and Export Control (BAFA) no later than four months after the end of the financial year.

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The BAFA report questionnaire: structure and requirements

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Reporting to the BAFA is carried out using a structured questionnaire containing open and closed questions as well as multiple choice options. By answering these questions completely and truthfully and publishing the generated report on the company's website, companies fulfill their reporting obligation in accordance with Section 10 (2) LkSG.

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The areas covered by the questionnaire include:

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• Monitoring risk management: what responsibilities have been defined in the company and how the management is informed.

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• Risk assessment and preventive measures: Carrying out regular risk analyses and implementing preventive measures along the supply chain.

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• Identification of violations and corrective measures: Documentation of identified violations and description of the measures taken.

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• Complaints procedure: Establishment and use of internal and external grievance mechanisms for reporting violations.

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• Review and adjustment of risk management: processes to ensure continuous monitoring and improvement of measures.

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Advantages of well-structured reporting

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Thorough and complete reporting on the company's due diligence obligations offers several advantages. It demonstrates the company's transparency and commitment to human rights and the environment, strengthens the trust of customers and partners and protects the company from potential sanctions due to incomplete or incorrect reporting.

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Support from Tacto: Automated recording and reporting

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With Tacto, companies can efficiently organize the entire LkSG reporting process. The platform offers:

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• Automated answering of the BAFA questionnaire: The questionnaire is filled out individually and automatically and prepared for submission to BAFA.

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• Central management of all compliance data: All documents and data required for reporting are managed centrally.

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• Support in fulfilling all due diligence obligations: The solution helps companies to meet all the requirements of the LkSG and maintain an overview of compliance measures.

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Conclusion: The BAFA report as an opportunity to optimize the supply chain

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The LkSG and reporting to BAFA are not only a legal obligation, but also offer the opportunity to future-proof the supply chain and optimize your own processes. Companies that rely on a structured and digital solution now can benefit in the long term and strengthen their position in the market.

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For detailed insights into the BAFA reporting process and to prepare for reporting, download our white paper "The BAFA reporting questionnaire".

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The report for BAFA is generated from the answers to a structured questionnaire. The questionnaire contains open and closed questions as well as multiple choice options.

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By answering the questionnaire completely and truthfully and publishing the report then generated on the company's website, the companies comply with their reporting obligation under Section 10 (2) Supply Chain Act

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If you would like to take a look at the questions to be answered as part of the BAFA report and their answer options, download our Whitepaper The BAFA Report Questionnaire now.

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