Webinar recording: Strategic supplier management at DOYMA: Digital purchasing processes and LkSG compliance in one system

Digitized purchasing processes and LKSG compliance in one system: A practical example from DOYMA and Tacto

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In today's world, digital processes and compliance requirements are playing an increasingly important role in purchasing. In a recent webinar, DOYMA and Tacto presented how they are overcoming these challenges together and increasing efficiency and transparency in purchasing. This blog summarizes the key content of the webinar and takes a practical look at how medium-sized companies can optimize their purchasing processes while meeting the requirements of the German Supply Chain Compliance Act (LKSG).

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Initial situation: Purchasing challenges at DOYMA

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DOYMA, a medium-sized company from northern Germany, operates in a niche market and produces sealing and fire protection systems. As Deputy Purchasing Manager, Saskia Meyer explained the company's specific challenges:

• Inquiry management: DOYMA's previous ERP system only provided rudimentary support for inquiry management in purchasing. Particularly in the project business, no efficient inquiries could be made before articles were created in the ERP system. This resulted in a lack of transparency and efficiency.
• Decentralized processes: Purchasing data and documents were stored decentrally, which made strategic work and transparency more difficult. There was no central overview of documents, certificates or compliance-relevant information.
• Compliance requirements: Despite being indirectly affected by the LKSG, extensive supplier compliance data still had to be obtained due to the supply chain. The manual effort involved was enormous, so an efficient software solution was urgently needed.

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Tacto as a solution: digitalization and compliance in one system

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To overcome these challenges, DOYMA decided to implement the Tacto software solution. Tacto offers a cloud-based platform that is tailored to the requirements of SMEs and efficiently handles both purchasing processes and compliance requirements.

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The most important functions of Tacto at a glance:

1. Supplier management and inquiries: Tacto enables suppliers to be managed centrally and price inquiries to be sent efficiently. The platform offers flexible templates that are tailored to specific product groups such as rubber or steel. This saves time and increases transparency.
2. Compliance management (LKSG): The software helps to automatically collect and manage LKSG-relevant data from suppliers. Risk assessments are carried out by the system and all relevant data is clearly presented.
3. Automated reminders and tracking: A special feature of Tacto is the automatic reminder to suppliers should compliance data be missing or deadlines missed. This relieves the purchasing team of the need to follow up manually.

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Efficiency gains through digitalization

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The introduction of Tacto at DOYMA was successful and brought numerous benefits. Saskia Meyer emphasized that the digital platform has resulted in significant efficiency gains:

• Centralized processes: All important information on suppliers, inquiries and compliance is now bundled in one system. This facilitates collaboration within the team and creates transparency - even in the event of substitutions.
• Flexibility when creating requests: Tacto makes it possible to create individual requests for different suppliers or product groups and send them in a bundle. Automation saves time and reduces sources of error.
• Improved data quality: Master data is continuously enriched and maintained thanks to the central management of supplier data and the connection to the ERP system. This significantly improves strategic purchasing work.

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Conclusion: Tacto as a partner for digital purchasing

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The collaboration between DOYMA and Tacto impressively demonstrates how medium-sized companies can successfully digitalize their purchasing processes and meet the increased compliance requirements at the same time. Particularly in times of increasing legal requirements such as the LKSG, Tacto offers a solution that is not only efficient, but also flexibly responds to the customer's individual requirements.

For companies looking for an efficient solution for purchasing and supplier compliance, Tacto is a tried-and-tested and scalable solution. DOYMA's success speaks for itself: the digitalization and optimization of purchasing processes not only saves time and costs, but also increases transparency and the strategic ability of the purchasing department to act.

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