Webinar recording: From Excel to AI: HUBTEX's path to automated supplier evaluation - learnings for your purchasing department

In the webinar, Philip Brinkmann (Product Development) and Torben Hinrichs (Customer Development) from Tacto showed how purchasing departments can standardize and strategically align their processes with intelligent, AI-supported price inquiries and thus achieve sustainable savings.

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Initial situation: Time-consuming, non-transparent, not very strategic

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Many companies miss out on savings of up to six figures because price inquiries

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• are asked too rarely,

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• reach too few suppliers,

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• manually and hardly ever evaluated.

Solution: Digital RfQs with Tacto - automated, comparable, strategic

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With Tacto, the RfQ process is completely digitalized:

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• Automated tenders with any number of suppliers

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• Standardized quotation requests incl. quantity scaling & cost break-downs

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• Structured evaluation in a central system

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• AI-supported information on potential savings, supplier alternatives or bundling options

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Best practices for intelligent RfQ processes

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Optimized shopping requires intelligent, digital support. The key to success lies in using RfQs proactively rather than reactively.

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• Benchmarking & market transparency:
  Compare prices in a targeted manner, evaluate new suppliers

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• Reduce costs:
  Tender B and C parts regularly and create competition

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• Minimize risks:
  Break upsingle sourcing in a targeted manner and establish alternatives

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• Standardized offer evaluations:
  No more manual copy & paste

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Measurable success: save time, reduce costs, strengthen negotiating power

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With the RfQ module currently being actively developed by Tacto, the first customers have already achieved measurable cost savings. The Tacto software promotes time savings and supports the realization of potential savings.

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"With Tacto, we have not only succeeded in identifying potential savings in purchasing, but also in realizing them in a targeted manner - with a clearly noticeable effect on the addressable purchasing volume."
- Pascal Linde, Head of Purchasing and Scheduling at Doyma

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"For a long time, manual activities tied our hands in purchasing. With Tacto, we can now make real savings potential visible and address it directly."
- Matthias Schlotter, former Purchasing Manager at SW

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Outlook: Purchasing 5.0 - AI as a strategic purchasing assistant

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The future of price inquiries is autonomous. Tacto is working on functions that enable automated benchmarking for B and C parts, suggest new suppliers, use AI to prepare negotiations and recommend the right offer for the purchasing strategy.

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Conclusion: Digitizing RfQs not only saves time - but also money

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Intelligent price inquiries are not a nice-to-have, but a central lever for optimizing purchasing. With Tacto, purchasing departments can:

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• Create transparency,

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• ‍Standardize processes,

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• Make strategic decisions

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• and realize sustainable savings.

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